water_drop For Restoration Contractors

Scope Photos Carriers Actually Accept — Excel Log + ZIP, From Phone

Photo Metadata Exporter helps water, fire, and mold restoration contractors turn iPhone scope photos into an Excel (.xlsx) log with timestamps, GPS, and camera info — the structured documentation carriers and Xactimate scope reviewers expect. The app produces the log on-device in under a minute and pairs with a ZIP of original photos for the carrier submission packet.

trending_up From scope walk to Xactimate-ready packet in 60 seconds
ios
Download on the App Store
Free download · $9.99 PRO unlock · No subscription

Why restoration scope photos cost time and money

IICRC-certified restoration techs and project managers capture 50-200 photos per loss — source, affected areas, contents, moisture readings, equipment placement. Carriers and Xactimate scope reviewers need structured documentation, not a phone-dump:

  • close Carrier desk adjusters reject submissions without dated photo logs
  • close Xactimate scoping benefits from a per-photo timestamp + location trail
  • close Moisture mapping and psychrometric drying logs need photo timestamps that line up with daily reads
  • close IICRC S500 / S520 standards expect documentation, not raw photo galleries
  • close Multi-loss days (after a storm or pipe-burst event) blur which photos belong to which claim

A repeatable scope-documentation workflow per loss

One iOS album per claim. One .xlsx export per scope visit. Pairs with the Xactimate estimate, the carrier submission, the IICRC documentation packet — all derived from photos already on the phone.

  1. 1

    Album per claim

    Name iOS albums by claim number or insured address. Drop scope photos in as you walk: source, affected rooms, contents, moisture readings, equipment placement. Daily revisit photos go in the same album with their natural timestamps preserved.

  2. 2

    Save "Restoration Scope" field config

    Filename, Date Taken, Time Taken, GPS Lat/Lng, Altitude (for multi-floor losses), Camera Model, File Size. Save once, reuse on every loss.

  3. 3

    Submit Excel + ZIP with Xactimate

    Export the .xlsx. Attach with the Xactimate estimate. Enable Include original photos for the carrier-ready ZIP — easier desk review, faster scope approval.

Restoration-specific fields

These EXIF fields turn raw scope photos into the kind of documentation Xactimate scope reviewers and carrier desk adjusters approve faster.

check_circle Date Taken & Time Taken

Aligns photo evidence to the loss date, daily moisture reads, and equipment placement schedule. Critical for water-loss drying logs.

check_circle GPS Latitude / Longitude

Confirms photos were taken at the insured property — important when a single claim spans multiple buildings on a campus or commercial site.

check_circle Altitude

Distinguishes basement / first floor / second floor / attic — useful for multi-story water losses where scope by elevation matters (typical category-1 vs category-3 water differential).

check_circle Filename + File Size

Cross-references each Excel row to the photo in the carrier submission ZIP. Defensible documentation for E&O exposure and scope-dispute resolution.

Frequently asked questions — Restoration Contractors

Specific to restoration contractors workflows

Does this work alongside Xactimate? expand_more
Yes. The Excel (.xlsx) attaches to the Xactimate estimate as a supplemental scope photo log. Xactimate handles the estimate itself; what we add is the structured per-photo metadata that carriers increasingly require alongside the estimate.
Is this IICRC S500 / S520 compliant? expand_more
The IICRC standards expect documentation of scope conditions, drying progress, and equipment placement. A timestamped, GPS-tagged photo log derived from original iPhone photos satisfies the documentation rigor S500/S520 reviewers look for. The app does not replace the technical compliance itself — it provides defensible photo evidence to support it.
Can multiple technicians on one loss contribute photos? expand_more
Yes. Use a shared iOS Album per claim. Any tech you invite can drop their photos in; export from the project manager iPhone consolidates the entire claim into one Excel log. Each photo retains its original capture timestamp regardless of which device shot it.
What about daily moisture readings — does each daily photo need its own log? expand_more
No — keep all photos for the loss in one album over the entire dry-out period. Each photo's Date Taken in the resulting Excel reflects when it was actually captured, so the log naturally sorts into a daily timeline.
Are claim photos uploaded to a server? expand_more
Never. All EXIF extraction and Excel generation is on-device. There is no server, no cloud upload — important for HIPAA-adjacent contents losses (medical, eldercare) and for general carrier-confidentiality expectations.

Still have questions?

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